Financial Services

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Financial Services

The Finance Department is responsible for providing financial reporting, policies and procedures, services and support to other municipal departments . The key responsibilities of the department include:

  • providing information, reports and analysis to Council and Department General Managers regarding financial operations;
  • establishing and maintaining accounting systems and procedures relating to financial activities for municipal operations;
  • billing and collecting municipal taxes;
  • preparing the operating and capital budgets;
  • processing accounts receivable and accounts payable;
  • managing cash, investments and borrowing of funds;
  • overseeing asset management planning;
  • long-term financial planning including debt management;
  • managing the annual audit function; and
  • preparing the annual financial statements.

The Treasurer oversees the Financial Services Department. The Treasurer is appointed by Council and reports to the Chief Administrative Officer. In accordance with Section 286 of the Municipal Act, 2001, the Treasurer is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by Council.

Contact Financial Services

General Manager of Finance/Treasurer -  Suday Jain 

Deputy Treasurer - Kaylyn MacDonald 

Accounts Receivable - Brenda Delorme

Accounts Payable - Erin McEvoy

Administration Support - Isabelle Bernard

 

Asset Management 

By implementing an Asset Management Plan, the Township can meet new demands in a financially accountable framework while preserving the Township's quality of life. Ontario Regulation 588/17 entitled, "Asset Management Planning for Municipal Infrastructure" requires municipalities to upgrade their asset management plans in a number of prescribed areas over a 6-year phase in period.  As of July 1, 2019, all municipalities had to adopt a strategic asset management policy to serve as a guide in the preparation and maintenance of the Asset Management Plan. 

 

Strategic Asset Management 

The purpose of the Strategic Asset Management Policy is to provide a framework for the development and implementation of the Township’s asset management program. It is intended to guide the consistent use of asset management across the organization, to facilitate logical and evidence-based decision-making for the management of municipal infrastructure assets and to support the delivery of sustainable community services now and in the future.

By using sound asset management practices, the Township will work to ensure that all municipal infrastructure assets meet expected performance levels and continue to provide desired service levels in the most efficient and effective manner. Linking service outcomes to infrastructure investment decisions will assist the Township in focusing on service driven, rather than budget driven, asset management approaches.

This policy demonstrates an organization-wide commitment to the good stewardship of municipal infrastructure assets, and to be accountable and transparent to the community through the adoption of best practices regarding asset management planning.

The Strategic Asset Management Policy was last reviewed and revised by Council on June 20, 2022.

Asset Management Plan (2022 Report)

The Asset Management Plan has been created in conjunction with the Roads Needs Study; the Ontario Structural Inspection Manual (OSIM) Report; the Glen Walter Master Servicing Plan; available CCTV Information; and known ages of water and sanitary assets. The plan is a process that allows for maintenance, upgrading, and operations of physical assets owned by the Township.

The Asset Management Plan (2022) focuses on core asset categories that have an estimated replacement value of approximately $236,320,000 distributed as follows:

  • Roads, $67,598,390
  • Bridges, $80,005,613
  • Water, $39,073,132
  • Sanitary, $49,641,815

The Asset Management Plan was adopted by Council on July 4, 2022. As the Asset Management Plan is considered a living document, there are ongoing revisions to the 10-year capital budgets to meet current needs.

 
Asset Management Plan - Appendix E - 10 Year Capital Budget

Appendix E of the Asset Management Plan (2022) includes the 10-Year Capital Plan for each Core Asset.

 

Financial Statements

Every year the Township's financial statements are audited by an independent auditor and made available to the public.

South Glengarry Financial Statements
 

Financial Information Returns

Your tax dollars go toward providing quality services for the community. The Township is continually monitoring the quality and performance of the services we provide through various means, one of which is the Ontario Municipal Performance Measurement Program.

 Financial Information Returns 

Budget

Each year the Township General Managers prepare their operational and capital needs and submit them to the Treasurer to develop the Township budget. Council then reviews the budget in draft form and considers the various projects that are proposed, balancing the needs and wants of our vibrant community while considering the fairness of the taxation level. 

Budgets
 
 BPS Energy Reporting 
 

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